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If you have been designated as a “Responsible Employee” by the University, there are four key things you need to know.

Responsible Employees are notified of their status and reporting responsibilities by email from EOC staff each year. Broadly, Responsible Employees are employees with administrative or supervisory responsibilities on campus or who have been designated as Campus Security Authorities.* See a detailed list below. Confidential campus resources such as CAPS employees, the Gender Violence Services Coordinator, the University Ombuds Office staff, and Campus Health Services employees are not Responsible Employees.

If you are still not sure of whether you are a Responsible Employee, contact Rebecca Gibson, Director of Report and Response, at or (919) 445-1578.

UNC Police

  • All sworn and uniformed UNC Police personnel


  • Board of Trustees
  • Chancellor
  • Vice Chancellors
  • Deans
  • Department Heads/Chairs
  • Directors
  • Supervisors
  • Managers

Student Affairs

All professional staff members (excluding IT, administrative assistants, and finance) in the following offices:

  • Accessibility Resources and Service
  • Campus Recreation
  • Campus Y
  • Career Services
  • Carolina Union
  • Center for Student Success and Academic Counseling
  • Dean of Students Office
  • Housing and Residential Education
  • LGBTQ Center
  • Office of Fraternity and Sorority Life and Community Involvement
  • Office of New Student & Carolina Parent Programs
  • Office of Student Conduct
  • Office of the Vice Chancellor
  • Safe Walk
  • Student Wellness

Also includes:

  • RAs in Housing and Residential Education
  • Orientation leaders in the Office of New Student & Carolina Parent Programs
  • All students in Safe Walk who escort members of the campus community

Department of Athletics

  • Athletic directors
  • Coaches, including strength and conditioning coaches
  • Player personnel

Office of Human Resources

  • All members of the Employee/Management Relations group (excluding administrative assistants)

Equal Opportunity and Compliance Office

  • All members (excluding administrative assistants)

Diversity and Inclusion

  • All members (excluding administrative assistants)

Office of Study Abroad

  • All members of the Study Abroad Office (excluding administrative assistants)
  • All faculty members who lead programs overseas

Office of Undergraduate Admissions

  • All members (excluding administrative assistants)

Colleges and Schools

  • All academic advisors
  • Faculty advisors to student groups
  • Faculty who accompany students on trips abroad

Graduate and Professional Schools

  • All student affairs professionals
  • All admissions professionals
  • All academic advisors
  • Faculty advisors to student groups

American Indian Center

  • All members (excluding administrative assistants)

Stone Center

  • All members (excluding administrative assistants)

*Campus Security Authorities, as designated by the University for purposes of Clery Act reporting, include: members of UNC Department of Public Safety; any individual(s) who have responsibility for campus safety (e.g., guard, escort); individuals/departments designated as reporting options in the University Policy on Prohibited Discrimination, Harassment and Related Misconduct; and employees with significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings.

When someone discloses an incident of discrimination, harassment, or retaliation based on any protected status, sexual assault or sexual violence, sexual exploitation, interpersonal violence, or stalking to a Responsible Employee, that employee must report that information to any EOC professional staff member. They must share as much information as they know, such as the date, time, and location of the incident, the names of the parties involved; a brief description of the incident; and whether the incident has already been reported to someone else. However, Responsible Employees need not ask prying questions if the individual is not comfortable sharing information. Simply report the details you know.

A Responsible Employee can make a report in person, by telephone, electronically, or by email. You can make a report by contacting staff in EOC – Rebecca Gibson, the University’s Director of Report and Response within EOC, or either Ew Quimbaya-Winship, Kathryn Winn, or Jess Clark the University’s Report and Response Coordinators. If you feel most comfortable submitting a form online to EOC, click here to access the report form.

The purpose of reporting an incident is to help ensure the safety and well-being of the person(s) affected. When EOC receives a report, either a Report and Response Coordinator, the Title IX  Coordinator, or an EOC staff member will reach out to the affected person via email to let them know about their rights to seek medical care and notify law enforcement, and their options for seeking support and reporting the incident to the University. If the report involves a student, the Report and Response Coordinator will reach out to the student. If the report involves an employee, another staff member from EOC will contact the employee. The affected person can choose whether they want to meet with someone from EOC to discuss supportive measures (e.g., no contact orders, changes to housing, changes to work schedules, academic accommodations) and reporting options, but they are not required to do so.
Responsible Employees must complete an online webinar training every year. The training is available through Sakai.  Once you login to Sakai from this link, look for a tab across the top called either “CSA and Responsible Employee Training” or “Responsible Employee Training” depending on which module your email indicates you need to complete. Click on the tab and you will be provided with a link to access the webinar.

In-person training is also available for units and departments upon request. Additionally, in-person training sessions are offered throughout the year for those individuals who are interested in a live session. Sign up for a training >>

If you have questions about the reporting obligations of a Responsible Employee, please contact:

Rebecca Gibson
Director of Report and Response
(919) 445-1578

Key Resources: 


Responsible Employees

If you have any questions about your reporting responsibilities, a particular situation, or training requirements, do not hesitate to contact EOC. Rebecca Gibson, Director of Report and Response, can help address your questions. You can contact Rebecca if you are a manager hiring a new employee and you want to determine the reporting responsibilities of the new employee.