Requesting Accommodations

Questions

For any questions regarding accommodations for disability, pregnancy, or religion, please contact:

EOC Accommodations Team
accommodations@unc.edu
919-966-7545

EOC Accommodations Process

On average, it takes 30 business days from the date the EOC receives all required documentation to complete a request.

Below is a series of steps to guide an individual through the process of requesting an accommodation related to disability, pregnancy or religion.

Note: For student accommodations related to disability, please contact Accessibility Resources & Service by emailing ars@unc.edu.

For disability, pregnancy or religious accommodations, please complete the Accommodation Request Form.

Additional documentation is required depending on the type of accommodation that is requested. Please ensure that you fill out the additional documentation required by your type of accommodation request.

Disability Accommodation Requests

Voluntary Self Identification of Disability (Employee)
ADA Documentation of Disability Form (Provider) (This form is for employees requesting ADA Accommodations through EOC. Employees with an obvious, chronic disability are not required to submit this form.)
Health Care Provider Release Form (Employee) (may be optional depending on the accommodation request).

Religious Accommodation Requests

Documentation explaining the nature and tenants of the Religious Belief or Practice; and/or
Other relevant supporting documentation.

Pregnancy and Parenting Accommodation Requests

Documentation of Pregnancy or Related Medical Condition form, completed by an appropriate health care professional;
Documentation of medical appointments; or
Other documentation from a health care professional confirming the medical condition and need for accommodations.

After the Accommodation Request Form and the required supporting documentation is received, EOC staff will meet with the requestor and relevant individuals to discuss the implementation of the accommodation. Specific information about the disability, religious practice or belief, or pregnancy related condition itself will not be shared. Only necessary information about the accommodation and any associated functional limitations of the employee.

If the request is approved:

EOC sends a letter to the requestor and their supervisor/instructor outlining both
- The approved accommodations;
- and a timeline for when the approved accommodations will take effect.

If the request is not approved:

EOC will continue to engage in the interactive process with the requestor to determine what other reasonable accommodations are available.

University of North Carolina at Chapel Hill Policy on Accommodations

What you need to know about this Policy

Policy statement

“The University will provide Reasonable Accommodations to qualified Students, Employees, and Applicants based on Disability, Pregnancy and Related Medical Conditions, and Religious Beliefs and Practices, as required by state and federal law. The University will not provide accommodations that eliminate an Employee’s Essential Job Function(s); Fundamentally Alter academic or admissions standards or requirements essential to an academic program, activity, technical standard, or professional or licensing requirement; constitute an Undue Burden or Undue Hardship; or create a Direct Threat. Failure to implement an approved Reasonable Accommodation may constitute discrimination under the University’s Policy on Prohibited Discrimination, Harassment, and Related Misconduct. Retaliation for requesting or using Reasonable Accommodations is also prohibited under the Policy on Prohibited Discrimination, Harassment, and Related Misconduct.”

The Policy applies to:

Disability accommodations to Employees, Applicants for employment, and visitors to campus;
Religious accommodations to Employees, Students, and Applicants; and
Pregnancy and Related Medical Condition accommodations to Employees, Students, and Applicants.

A disability is:

A physical or mental impairment that substantially limits a major life activity,
a record of such impairment,
or being regarded as having such an impairment.

The above is a summary of information in the Policy. See the Policy for full definitions and descriptions.

Reasonable accommodations are:

A reasonable change to the work or academic environment, to an academic requirement, or to a University policy, procedure, or other requirement that allows a qualified employee to perform the essential functions of their position or allows a student to participate in their academic or extracurricular program.

Here are examples of reasonable accommodations that may be available:

making the existing workplace accessible
restructuring the employee’s job
modifying the employee’s work schedule
reassigning the employee to a vacant position
buying equipment or devices
changing training materials or policies
providing readers or interpreters
making a website or digital information accessible
allowing leave as an accommodation

The University will not provide personal use items needed to accomplish daily activities (i.e. eyeglasses, hearing aids, prosthetic limbs, or a wheelchair).

The above is a summary of information in the Policy. Access the links below to read the full policies.

Privacy

The privacy of our employees is important. EOC will provide information about the request and accommodations only to those who have a need to know such information.

Resources, trainings, services, and events

EOC provides accommodation services, programs, trainings, information about helpful resources, and other University policies (i.e., Animals on Campus) that can help employees and others at the University. Learn more about Accommodations at UNC.